Domain of One's Own, DoOO Workshop

Fall 2017 DoOO Workshop

Workshop of One’s Own, Reclaim Hosting’s first administrator-focused intensive workshop, has come and gone. And I don’t use the word “intensive” lightly here- it was a dense two days, packed with information that would make even the most qualified admin exhausted, but was amazingly helpful nonetheless.

For this workshop, the Reclaim team really wanted to focus on creating an initial knowledge base of documentation that speaks directly to the Domain of One’s Own administrator. While the DoOO Community Forums can be helpful for certain categories, and there’s a template of DoOO support docs floating around for the community, we felt that there really wasn’t a source for administrators. We realize bringing Domain of One’s Own to a school can feel like a massive undertaking in itself, so if we can help even just a little bit with the onboarding process for new admins, then we’ll consider that a win!

So that was the mindset going in: a workshop for folks that would land somewhere between the Reclaim team coming to the university for in-person training, and the new admin putting in countless support tickets with us as a form of learning. Since this was a new event for us, we reached out to folks personally that we thought might benefit from the training. Though the attendees came from an array of backgrounds, titles, and experiences, we were really pushing to get people that, at the bare minimum, had experienced DoOO at their school for a couple of months. That way they had some familiarity with the platform, had time to come up with questions & knew in advance where their school wanted to take the project.

Jim talking through the three systems that make DoOO.

On Thursday morning, the first day of the workshop, we met folks at Reclaim’s office in Fredericksburg, Virginia. We introduced (or in some cases, reacquainted) ourselves over Panera bagels, and then jumped right into a platform overview at 9 am. Understanding how the platform works and being able to conceptualize how the three main pieces work together is crucial for supporting a community, so we felt like this was a strong start to the workshop. And as Meredith mentioned in her post, having only 6 attendees quickly made the environment feel intimate and comfortable.

I loved the “hands-on” feel. Notice Tim Clarke in the back writing on our feature request wall!

After the first session, Tim & Jim took the folks through an in-depth look at WHMCS (client manager) & WHM (server side). The initial homepages of these tools can feel quite intimidating if you haven’t worked with them before, so this felt like the natural next step in the itinerary. In WHMCS, the two covered ‘active’ vs. ‘pending’ orders, deprovisioning accounts, email templates, account ownership, creating Admin roles, and understanding logs & general settings. In WHM, Jim & Tim discussed settings in Installatron, hosting packages, account management, cPanel feature manager, addon domains, storage quotas, and changing domain names. Whew- what a list!

From there I spoke about the actual supporting of DoOO. We’ve learned from early on that Domain of One’s Own is nothing without people that use it, so understanding how to support the community is well over half the battle. I have videos of the talk that I’m currently working to get online, so those should be coming along soon. I covered strategies for approaching a support ticket, top 5 most common support requests & their fixes, unblocking IP addresses in WHM, .htaccess files, HTTP 500 errors, and quick database fixes.

Somehow in the mix of topics and sessions, we were able to fit in a quick lunch– courtesy of Chipotle. :) (Group order links FTW!)

Day two of the workshop was probably my favorite– we picked up right where we left off, continuing to talk through support scenarios by discussing hacked websites and how to clean them up and prevent them in the future. Tim walked folks through strategies, tools to use, and necessary steps to take. I summarized his talk in my blog post, Workshop of One’s Own: Notes on Hacked Site Session.

Meredith talking to attendees about Domain Transfers.

After that, Meredith spoke on Migrations, Transfers, and Databases. Quite the feat for someone who just joined Reclaim full time in September! She discussed migrating folks to a Domain of One’s Own platform, transferring them off DoOO after graduation, requirements for domain transfers, EPP codes, the lifecycle of domains, the importance of database migration, nameservers, and domain privacy.

Before lunch, I jumped into all things DNS, continuing the theme of supporting Domain of One’s Own. DNS has always felt like a hefty topic for me, so I only covered relevant content regarding the projects of those sitting in the room with us. We explored what DNS actually is and does, types of DNS records, how to edit records from WHM & cPanel, and common DNS errors and fixes to be aware of. I’m hoping to get the video of this session up shortly as well!

With Benny’s Pizza as fuel, Workshop attendees were given a ‘breakout room’-like puzzle during their lunch break. The group had to work together to solve a pretty involved support ticket with fixes that were covered over the last day and a half. They were given 3 escalations or ‘lifelines’ where they could submit a support ticket to ask the Reclaim team for help, but only ended up using 1 lifeline. It was awesome to watch them work together, and to hear their thought process for finding solutions. Everyone had come to the table with different levels of understanding and experiences, so they were able to play on each other’s strengths and weaknesses. When all was said and done, the group of 6 solved the ticket in under an hour by: editing DNS records, correcting a .htaccess file, manually turning off a faulty WordPress plugin, installing an SSL certificate, and editing database files to fix a broken WP dashboard. Not too shabby!

By the afternoon on day 2, everyone was feeling pretty drained but motivated for the last stretch of the workshop. I continued with a discussion about Exit Strategies for graduating students, and spoke on handling migrations, deleting old accounts, and the instructions to give students. From there, Tim conducted the last formal session of the workshop by talking about the potential of APIs in a Domain of One’s Own instance. It was nice to switch gears from more of a formal training of ‘how-to’s’ to an overview of ‘here are things that you could be doing’ approach. He talked through WHMCS hooks, taking advantage of cPanel features without accessing the cPanel interface, additional APIs in Installatron, and different API tools.

The last hour of the workshop was left for an open discussion- we answered any outstanding questions that had arisen, and then tackled more user/project-specific requests.

All in all, it was a jam-packed, successful event. We’re hoping to do these workshops regularly- potentially once a semester- and are so thankful for the folks that decided to come out and help us kick it off. The Reclaim team has already agreed that future workshops should include more interactivities besides the group lunch event on day 2, as they really do help liven things up and allow the group the opportunity to apply what they learned. And though we did take frequent breaks, I’m thinking future events should require additional stretch breaks, or potentially an activity or two where they have to stand up and walk around the room. (Haha!) Regardless of how helpful it can be to dive into dense tutorials on the big screen & follow along on computers, I think we could have used more reminders to get our blood pumping.

Whew! If you’ve made it this long, thanks for reading! Be on the lookout for future Workshop events at reclaimhosting.com/workshop.

2 thoughts on “Fall 2017 DoOO Workshop

  1. Awesome recap of an awesome first, of hopefully many, workshop on administering DoOO. I was also really impressed by the folks that came and how willingly they dug in, it was definitely a blast. Also, major kudos to you and Meredith for really jumping in and taking on huge swaths of the workshop. Not only building capacity, but also expertise both at Reclaim and the various schools. And this is another reason I love Domains because it is, by necessity, a fine-tuned expertise centered on how the web works.

  2. Thanks for this account Lauren. It’s a wonderful resource and insightful to see your approaches.

    The breakout room puzzle sounded spectacular too. I’d heard Jim mention it a while back but it’s great to read about it here. :)

    Keep up the awesome work!

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