Over the last couple of days, I’ve taken a break from my Documentation April to categorize Reclaim Video’s ever-growing collection of VHS, Betamax, and Laserdisc. I feel like every couple of days (if not every day) we’re receiving a package in the mail enclosing one or two new VHS tapes from Jim’s wishlist. They’re always so fun to open, but then they inevitably pile up on the front desk until one of us as a moment to add them to our excel sheet. Oh yeah, we have been using excel to keep track of what we had, but Reclaim Video has quickly outgrown it. The excel list was hard to look at, hard to search through, and staying organized was virtually impossible.
What’s more, last week we received two (yes, two!) VHS donations from folks in the Fredericksburg community. Suddenly we were faced with a dilemma: how would we add these tapes to our collection without losing track of who donated what? Especially once duplicates of films are involved.. it was just getting complicated. We decided stickers on the tapes themselves was not an option, so a digital log of some sort was needed.
Tim found this Cloud Cataloging tool that’s made to keep track of books, movies, video games and more. I began playing around with the online version and the iPhone app and was immediately sold. The free version is perfect for anyone looking to log their personal collections, and we’ve made great use out of it for Reclaim Video so far. I imagine we’ll end up upgrading the pro version ($5/mo) to take advantage of its loaning features. We are a rental store, of course.
My favorite part of the app, without a doubt, has been the Barcode scanning feature. I’ve been able to easily scan hundreds of tapes and archive them on our new collection site, inventory.reclaimvideo.com. Movies that are recognized in the database are then automatically displayed with a ton of helpful metadata.
^Example of the metadata pulled. In addition, viewers are then able to leave reviews & I can easily keep track of how many copies are available. I wish more of the metadata was available on the public-facing site, but I’m imagining that’s part of the pro version.
In addition, we can now easily add donations & and organizing them using Tags. It’s beautiful! ^ Collections are organized by “libraries”, so Reclaim Video has three libraries: VHS, Betamax, and Laserdisc.
^Full row of 007 Betamax
Just today I finally finished logging all the Betamax & VHS currently available at Reclaim Video. I took advantage of the opportunity to organize the tapes as well, so the right half of the room is VHS, and the left is Betamax.
^The forward-facing inventory site.
I’m excited to expand this over time– not only tweet-length messages to the right sidebar, but more laserdisc logging coming soon! It’s also nice to be able to send interested Reclaim Video renters somewhere to say, “hey, this is what’s currently in stock!”